Reviewing & Assessing Completed Pre Qualifications

Here you will learn how to review and assess any completed pre qualifications that your Contractors have submitted

Please watch the following video on how to review or assess any pre qualification documents that have been uploaded by Contractors

 

Reviewing Pre Qualifications (3:23)

 

Please also scroll down this article for further information...

 

Index:

• Reviewing and assessing a pre-qualification request
• How to delete a pre-qualification request

Reviewing and Assessing a Pre-Qual Request

 

Once a Contractor has responded to your pre-qualification request your main account admin will receive an email notification so that they can go in and review the response and documents that have been uploaded.

 

To review these responses anyone with Administrator status can go to the Contractor tab in the Main Menu on the left-hand side of the SiteConnect Web Portal.

 

 

Then click Edit to the right of the Contractor you want to view.

 

 

Then click the Pre Qualification tab on the right-hand side menu.

 

 

Here you will be able to view their H&S score, which is based on the number of stars allocated to each item (excluding not applicable items), what status each pre qualification item is in, the item name and the star rating. 

 

 

You can View, Edit, Approve or Reject each pre-qualification item.

 

 

All items will initially be marked as Required.  Once your contractors start responding to the Pre-Qualification request the status will change to Pending.  You can then go and review these items and either Approve or Reject them.  If you Approve an item the status will change to an Approved Status.  If you Reject and item it will change back to a Required Status.

 

When you Reject an item the contractor will NOT be advised that you have rejected this item so you will need to make contact with the Contractor through the message servicing by clicking on the send message icon in the blue box.

 

 

You can click on View on any Pre-Qual item to view any documents that have been submitted or any notes made by the contractor. 

 

 

 

Once you click on Edit for any Pre-Qualification Item you will be able to view any information supplied by the Contractor and make changes yourself.

 

 

For each item the Contractor can:

• Respond with Yes, No or Not Applicable.  You can change these if you don't feel the answer chosen is correct.  If Not Applicable is chosen then the 5 star rating will not apply to that item and will not be calculated in the final H & S Score.
• Notes - the Contractor and you can make notes in relation to the Pre-Qual item which you can both view.
• Rating - you can rate the document from 1 Star (poor) to 5 Stars (excellent) for each item.  The H & S score will be calculated based on the number of Stars given (excluding not applicable items).
• Expiry Date - the expiry date can be set by the contractor or yourself.  When an expiry date is selected and if notifications are turned on then both you and the contractor will receive email reminders that the document is expiring 28 & 7 days out, on the day of expiry and 7 & 28 days after the expiry date if the document has not been renewed and the expiry date updated.
• Add File - the Contractor and you can upload files that are viewable to you both by clicking on the Add File button, selecting the document(s) and then clicking on Save.  You can also delete a file by clicking on the Rubbish bin icon.

 

 

You can edit the Pre-Qualification if you want to change the criteria for this company or add any more requirements for this Pre-Qualification by clicking Edit at the top of the screen.

 

 

How to Delete a Pre-Qual Request

 

You can also Delete the Pre Qualification entirely if it is no longer applicable by clicking on the Delete button.

 

 

If you need any further help or have any questions please contact the support team by email at siteconnectsupport@sitesoft.com or Ph: 0800 748763