How to Create, Update, Print, Delete and Scan (without the Mobile App) QR codes

In this article you will learn how to Create, Update, Print, Delete and Scan (without the Mobile App) QR codes

Note: An alternative to generating your own QR codes is for SiteConnect to generate & & print them for you.  SiteConnect can provide waterproof QR codes at $5 + GST per code plus courier fee. Please contact the support team by email support@sitesoft.com or Ph: 0800 848 763 to order your QR codes

 

Index:

 

QR Codes can now be scanned WITHOUT using the SiteConnect Mobile App.

Please watch the following video on creating and managing QR Codes:

 

QR Codes-2

If you still require assistance then please read on...

 

Creating QR Codes

 

Sites side menu

 

Go to the SiteConnect main menu on the left and click on Sites. A list of your sites will appear. Choose which site you want to add QR Codes to and then click on ‘edit’ on the right hand side of the screen.

 

 

Edit Sites

 

This will take you to the site concerned. The name of the site will show in the blue on the right-hand side of your screen.  Below this you will find a list of tabs.  Click on QR Codes.

 

QR Codes Sites menu

 

The next screen will give the option to ‘claim a QR Code’ (this is for pre-allocated QR codes generated and printed by SiteConnect - refer to above note) and ‘+ New QR Code’, which is the button we want to click on to create a new QR code.

 

QR Code - new cod

 

Click on ‘+ New QR Code’ and a pop-up box will then appear where you enter the name of your QR code and an optional message which the person scanning the QR code will see.  You will also need to choose the type of access required which are listed in the instructions on the right-hand side. Click on the save button when done.

 

 

Adding a QR Code - Name QR code-2

 

Printing a QR Code

This QR Code is then recorded against that site and you will return to the below screen.  From here you will then need to print the QR Code. To do this Click on the ‘view’ option on the right hand side of your screen.

 

View QR Codes

 

The next screen will then come up showing you the ‘type’ of QR code, the name and any message you have added which is what the person scanning in will see. To the right you will see a picture of the QR code itself in plain format and branded format.  

 

QR Code view

 

If you right click on the QR code you will be given the below options so you can download and print the file.

 

QR code - download

 

Updating a QR Code

Should you wish to make any changes to the QR code you can click on ‘edit’ and this will take you back to the below screen where you can make changes to the type, name and message of the QR code.

 

Adding a QR Code - Name QR code-2

 

Deleting a QR Code

 

To delete a QR code go back to the site menu, Select QR Codes, then click on Delete next to the code you want to remove.

 

Delete QR Codes

 

This will delete that QR code and it will no longer be active. Deleted QR codes can be restored by SiteConnect staff.  Please contact the support team by email support@sitesoft.com or Ph: 0800 848 763.

 

If you want to create additional QR codes for this site, i.e. if you require a different QR code for signing in and one for signing out of the site, then just follow the same process as above but this time creating the QR code for either 'in' or 'out'.  

 

Place the QR code in an easily accessible area, i.e. a site hazard board, site office, reception desk.  Make sure you display the correct QR code in the right location.

 

Scanning a QR code without the SiteConnect Mobile App

 

When signing in without the SiteConnect Mobile App the person who is signing in will not be registered within your profile.  However, their details will be recorded in the signing in and out records so you will have a record of them being on site.

 

If you do not have the SiteConnect Mobile App downloaded on your Smart Phone you can now scan the QR code by using the camera function on your phone.

 

An administrator for your account can choose the settings which will determine what happens when you scan the QR code without the Mobile App using the camera functionality.

 

The default setting is Sign-in with acknowledgement and hazards

 

To choose the settings go the Site tab on the Main Menu.

 

Main Menu - Sites

 

  Settings Sites menu

 

Then go to the Site Menu on the right-hand side of the screen and choose Settings.

 

 

 

 

 

 

 

The below dialog box will appear.  Look for Site Access Options and click on the arrow on the right-hand side of the screen.

 

Site Settings - Option

 

Once you have clicked on this down arrow you will get three options. Choose the one that is applicable to your organisation.

 

Site Settings - choose option

 

  • Sign-in with acknowledgement - the person signing in will only see the Emergency Evacuation Plan and once they have logged their details they will be prompted to contact the Site Manager.
  • Sign-in with acknowledgement and hazards - the person signing in will see the Emergency Evacuation Plan and the hazards associated with that site. 
  • Sign-in with acknowledgement and all site information - the person signing in will see all information stored to this site.

 

Reminder: An alternative to generating your own QR codes is for SiteConnect to generate and print them for you. SiteConnect can provide waterproof QR codes at $5 + GST per code. Please contact the support team by email support@sitesoft.com or Ph: 0800 848 763 to order your QR codes

 

If you need any further help or have any questions please contact the support team by email support@sitesoft.com or Ph: 0800 848 763