Learn how to create and manage hazards
Index:
- How to create a hazard
- Entering name and description of hazard
- How to verify a hazard
- How to do an initial risk assessment
- How to enter controls for a hazard
- How to enter a residual risk assessment
- How to copy a hazard to your sites
- How to add media to a hazard
- How to delete a hazard
- How to manage your hazards from your sites
How to create a Hazard
To create a hazard you need to click on Templates on the left-hand side of the main menu.
Once you have clicked on Templates you will be presented with a list of template options. Choose and click on Hazards & Risks. Once you click on Hazards & Risks a list of hazard templates that have previously been loaded will appear on the right.
To create a new Hazard click on the Add Hazard/Risk Template button.
This will open up a new dialog box where you will be required to enter all relative details for the hazard.
Entering Name and Description of Hazard
Enter the name of the Hazard/Risk and the description in the fields below.
How to Verify a Hazard
You are then given the option to Verify the hazard or ri. To Verify the hazard click on the drop down arrow on the right-hand side.
You can Verify the hazard at any stage. The Hazard does not need to be verified when creating the hazard.
This will bring up a drop down box where you can chose to either verify or unverify the hazard. Click on the applicable option.
How to do an initial Risk Assessment
You will then be required to give an initial risk assessment for the hazard. To do this you click on the down arrows to the right hand side.
Likelihood
You will be given a choice of five options to chose from. Click on the best option for this hazard.
Severity
You will be given a choice of five options to chose from. Click on the best option for this hazard.
Once you have chosen the Likelihood and Severity options this will give you your Initial Risk Assessment rating for this hazard, which will be either Very Low, Low, Moderate, High or Critical and will show in a band below the Initial Risk Assessment dialog box.
How to enter Controls for a Hazard/Risk
You will then be required to enter the Controls for this hazard. Click on Control and enter the control(s) for this hazard.
You can enter as many Controls as you like for each hazard. Simply keep clicking on the '+' Button and another Hazard Control dialog box will open up
Once you have entered the details of the control you will need to enter the Levels of Control.
Click on the drop down arrow and chose from the list of options.
You can delete a Hazard/Risk Control at any time by clicking on the rubbish bin symbol to the right-hand side of the Level of Control option
How to enter a Residual Risk Assessment
Once you have completed entering the controls you will then be required to do a Residual Risk Assessment for the hazard. To do this you click on the down arrows to the right hand side of the Residual Risk Assessment dialog box; just as you did for the Initial Risk Assessment.
Likelihood
You will be given a choice of five options to chose from. Click on the best option for this hazard.
Severity
You will be given a choice of five options to chose from. Click on the best option for this hazard/risk.
Once you have chosen the Likelihood and Severity options this will give you your Residual Risk Assessment rating for this hazard, which will be either Very Low, Low, Moderate, High or Critical and will show in a band below the Residual Risk Assessment dialog box.
How to copy a Hazard/Risk to your Sites
You can then copy this Hazard/Risk to all sites or copy to individual sites. To copy to all sites click on the Select all Sites Button. By doing this you are adding this Hazard/Risk to ALL sites within your system and you don't need to do anything further.
To copy to individual sites click on the Copy to Sites Button. Once you click on this Button a list of all your sites will appear.
Click on the sites you wish to copy this Hazard/Risk to. On the top at the left you will see the number of sites that you have applied this hazard to. Once you have chosen all the sites you want to apply this hazard to then click on Select and Close on the bottom right-hand side of the screen.
How to add a file to a Hazard/Risk
If you want to add a file to this hazard/risk, i.e. a picture of the hazard you can do this by clicking on the Add File Button. This will open up a dialog box so you can download files from your computer or the internet.
How to delete a Hazard/Risk
If you wish to delete this hazard you will need to archive it. You can do this by clicking on the Archive This Hazard button to the right of the screen.
Once you click on Archive this Hazard a dialog box will appear asking you to confirm that you want to delete this hazard. If you are sure click on Yes. This will archive the Hazard/Risk so that it is now not visible to all sites that it was applied to.
How to manage your hazards from your Sites
Go the main menu and click on Sites. A list of all your sites will appear. Click on the Site that you wish to add the hazard to. Then click on Edit for that site on the right-hand side of the screen.
You can only manage one Hazard at a time through the site feature. If you want to add the hazard to multiple sites you are best to do this through the Hazard Template
The details and features for the chosen site will appear. Check you have the right site and then click on Hazards.
The list of Hazards that are already associated to that Site will appear. You can either add a New Hazard by clicking on the New Hazard Button or you can copy existing hazards to this site.
To copy existing Hazards to this Site click on the Copy from Templates Button. This will give you the option to Select from Templates or Copy all Templates. If you click on Copy all Templates this will automatically upload all your Hazard Templates.
If you want to select certain templates then click on Select from Templates. This will list all the available templates. You can click on the ones you want and then click on Save and Close.
If you wish to delete a hazard from a specific site then click on the Delete Button next to the hazard you want to delete.
A dialog box will appear asking you to confirm that you want to Unlink the Hazard from this Site. If you are sure then click on Yes. This will unlink the hazard from this site only.
If you need any further help or have any questions please contact the support team by email support@sitesoft.com or Ph: 0800 748 763