How to add training & competency details and/or certificates to an Employee's profile

Learn how to add training & competency details and/or certificates to an Employee's profile


Once you have added an employee to your account you will be able to add any training and competency details and/or certificates to an employee's profile.

How to find an employee


Employees side menu


First you will need to find your employee.  You can do this by clicking on the Employees tab to the left-hand side of the main menu.


Once you have clicked on the Employees tab a new screen will appear titled Employees which will list all your employees.  



When searching for an employee you can use first and second name or just first name.  By using first and second name you will narrow the search down


To find the employee you are after you can either scroll down through the list or you can search in the search field.  To search in the search field click on the field called Search Employees.  Enter the name of the employee you are looking for and then click on the Search button


Search Employees

Selecting the employee


Once you have found the employee you are after click on that Employee on the right-hand side and a tick will appear in the box next to their name and the box will become red.  Then click on the Edit button on the left-hand side. 


Edit Joe Brian


Adding Training/Competencies details and/or certificates


This will bring up the Employee's profile.  On the right-hand side you will see a tab in orange called Details and below that tab you will see Training/Competencies.  Click on the Training/Competencies Tab


Training Employees


This will bring up a new screen where you can enter any training/competencies details and related certificates.  Click on the +Add Document button.


Add Document Employees


This will bring up a dialog box when you can enter the details of the training.

Employees training form


The details you can add are:

  • Document name - enter the name of the document, i.e. First Aid certificate
  • Document Type- choose from dropdown
  • Expiry Date- click the calendar icon on the right to choose a date range
  • Document Visibility- select from drop down


You can select from three options for Document Visibility.


Private, groups


Private- Only the employee that the document is registered to can see the documents

Group- Only you (as the admin) can see the file

Public- Everyone can see the file (admin and Employee user)


You can also add any Files to the Company Document by clicking Add Files. The number of files uploaded will appear in blue next to this box.


Add file 1


You can them remove this if you have made a mistake by clicking Remove Files.

This can only done once the document has been Saved.


Remove files-1


Then just click the bin icon next to the right file to delete this.


Bin icon-1


Then click Yes in the dialog box that appears to delete the file.



Delete files es


Once you have filled in every field and uploaded any necessary files, click Save.



Save document


Once saved the document will appear in the Training/Competencies list for this employee.


New Starter Training-1


You can then View the document by clicking View.


View New Starter

View Document


You can also Edit the document by clicking Edit which will bring the Document creation tool back up.


Edit document

And you can also Delete the document by clicking Delete.


Ddlete document

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