Emergency Evacuation Plans

Here you will learn how to set an Emergency Evacuation Plan for any of your Sites with this new and improved feature

Setting up a Plan

 

To set up an Emergency Evacuation plan for a Site, go to your Sites menu on the left hand side.

 

Sites menu

Then click Edit on the Site that you wish to add the plan for.

 

Edit

Once in the Details screen, scroll all the way down and click Emergency Evacuation Plan on the right hand side.

 

Clicking Emergency

You will then see the following screen:

 

Emergeny page

Here you will be able to fill in all the below fields in relation to your Emergency Evacuation Plan including Emergency Numbers, First Aid Kit Locations, Assembly Locations and additional contact numbers.

 

You will also see any allocated Safety Managers and Trained First Aiders if you have assigned these already.

 If you have not assigned anybody to these roles yet these two black boxes will be displayed

You can appoint somebody to each of these roles direct from this screen and your connected network of Users by clicking the corresponding black box for each one

Safety Managers

 

Click the Safety Managers option up the top of the page to assign Safety Managers to this Emergency Evacuation Plan.

 

Safety Managers

Here you will see a list of Safety Managers appointed for this Emergency Evacuation Plan (this list will be empty if you have not assigned anybody yet).

 

Safe list

To assign a new Safety Manager click on Change Safety Manager up the top.

 

Change MAnager

You will then be shown a dialog box whereby you can select a user from your network that you want to be the Safety Manager. Just tick their name and click Select.

 

Select Users

Your new manager will then appear on your list of Safety Managers.

 

Ashton New Manager

You can also send the manager a message by clicking Send Message or remove them from the list by clicking Remove.

 

Remove or send

First Aiders

 

Click the First Aiders option up the top of the page to assign First Aiders to this Emergency Evacuation Plan.

 

First Aiders

 

Here you will see a list of First Aiders appointed for this Emergency Evacuation Plan (this list will be empty if you have not assigned anybody yet).

 

Proper First Aider List

 

To assign a new First Aider click on Change First Aider up the top.

 

Change FA

 

You will then be shown a dialog box whereby you can select a user from your network that you want to be the First Aider. Just tick their name and click Select.

 

Select Users

Your new manager will then appear on your list of First Aiders.

 

First Aider edited List

 

You can also send the new First Aider a message by clicking Send Message or remove them from the list by clicking Remove.

 

FA Remove or send

Emergency Evacuation Plan Map

 

To set up a map for your Emergency Evacuation Plan, click on the Emergency Evacuation Plan Map option up the top

 

EEP map

Here you can upload your own map file by clicking the Select & Upload Evacuation Map button.

 

Upload map button

Please note the following guidelines when uploading a map

  • It must be an image file (.JPG or. PNG)
  • For the best results use an A4 scanned image of the site map.
  • The image will be scaled to fit on a page in the A4 PDF export.

 

Exporting your Emergency Evacuation Plan

 

To export your Emergency Evacuation Plan at any time just click the Export button up the top of any of the pages in this feature.

 

Export button

When you click Export this will then automatically generate a PDF file which will look like this.

 

SC PDF of PLan

You can then just save this to your computer directly and download this as a direct file.

Emergency Evacuation Plan's on the mobile app

 

On our new and improved Mobile app for SiteConnect, the Emergency Evacuation Plan will be available for all Users through the main page of any Site with this button.

 

View Plan

 

From the app, they will be able to view al details filled in on the Emergency Evacuation Plan as well as all of the Site Managers and First Aiders. They can also download this as the export PDF file mentioned above by clicking Download.

 

EEP Mobile app

If you upload a Map, this will also be visible in the Details page where they click this prompt to also download this.

 

EEP map button

 

If you need any further help or have any questions please contact the support team by email support@sitesoft.com or Ph: 0800 748 763