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How to collate a Site Specific Safety Plan (SSSP) for a site

Learn how to collate a Site Specific Safety Plan (SSSP) for a site

Index:

How to collate a SSSP for a site

How to create a snapshot Zip folder of your documents

How to load external documents

How to collate a SSSP for a site

 

Go to the Site tab on the Main menu and click on Edit  on the right-hand side of your chosen site.

 

SSSP - Site

 

Click on the Main SSSP tab on the right-hand side.

 

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Click on Create Master SSSP if you have not yet created one for the site.

 

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You can choose to generate and upload documents from data entered into the SiteConnect Site Tabs e.g. Hazards, Hazardous Substances etc. or upload your own external documents.

 

To upload generated documents from data entered in the Site Tabs click on SSSP Config.

 

 

A list of options to include in your SSSP document will appear. You can also record a description and location of the work you are doing by entering it in the below fields.

 

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Click on the items in the left-hand column that you wish to include and then click on Save Config. 

 

All information is gathered from your site tabs listed on the right-hand side below the blue square containing the site details.

 

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Once you have configured the documents you require, you can create a snapshot of those documents in a Zip folder in the SSSP Snapshots Tab.

How to create a snapshot Zip folder of your documents

 

Click on the SSSP Snapshots tab and then click on the Generate Snapshot button on the left-hand side.  This will generate a snapshot of your documents and create a Zip folder that you can download and view.

 

The zipped folder will take a few seconds to a minute or so to generate depending on the number and size of documents being generated and/or included in the zipped file. The list will refresh every minute or you can go and do something else. You will be notified by email as soon as your snapshot is ready to be viewed.

 

 

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Once you have downloaded the zip folder (snapshot) you can double click on the folder and view the individual documents that have been created.

 

 

 

 

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How to load external documents

 

You can load external documents by clicking on the SSSP docs Tab.

 

 

Click on Add Document.

 

 

The below dialog box will appear.

 

 

Within this dialog box you can:

 

1. Click on the down arrow for Document Type and choose from the following drop down list:

  • Hazard Register
  • Hazardous Substance Register
  • Task Analysis
  • Training/Competency Register
  • Toolbox Talks
  • Emergency Response Plan
  • Incident Register
  • Induction
  • SSSP
  • Other

 

2. Choose the status the document is in: The default selected status is Submitted.

 

3. You can rate the document from 1 star being poor to 5 stars being excellent by clicking on the stars.

 

The rating can only be changed by PCBU1s or the Main account/site holder. 

 

 

4. You can set an expiry date if applicable:

 

 

5. You can make comments about the document:

The comments can only be changed by PCBU1s or the Main account/site holder.

 

6. You can upload files by clicking on Manage Files:

 

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A dialog box will open.  Click on Browse Files.  This will open up your browser and allow to select a file from your computer or cloud based drives (if connected).

 

 

Click on done once completed and this will take you back to the previous dialog box.

 

 

Click on Save.  Once you have clicked on Save the file will be uploaded and show under Uploaded Files heading on the right-hand side.

 

 

To remove a file, click on the Manage Files button, then click on the Remove link next to the file you want to remove and then click the Done button.

 

 

Once you have completed these steps you can generate another Snapshot of your documents.  Click here for instructions.  When you add your own files to the SSSP Docs tab, it will be included in SSSP Snapshots.

 

If you need any further help or have any questions please contact the support team by email support@sitesoft.com or Ph: 0800 848 763