1. SiteConnect Help Center
  2. Site Specific Safety Plan

How to view and manage your Contractor SSSP documents

How to view and manage your Contractor SSSP documents

Contractors can load SSSP documents through the SiteConnect Web Portal that can be viewed and managed by Premium Account Holders

Index:

How to view contractor SSSP documents through the Sites Menu

How to view contractor SSSP documents through the Contractors menu

How to load SSSP documents for a Contractor

How to include Contractor SSSP documents in your SSSP snapshots

 

You can view and manage your contractor SSSP documents either through the Sites or Contractors menus.

How to view contractor SSSP documents through the Sites menu

 

To view through the Sites menu go to the Sites menu on the left-hand menu and chose the relevant site.  Click on Edit on the right-hand side of your chosen site.

 

 

Click on the Contractors/Sub-SSSPs tab on the right-hand side.  This will list your contractors associated with that site.

 

 

If a contractor has already submitted SSSP documents it will state Manage SSSP, if they have NOT submitted any SSSP documents it will state Create SSSP.  Click on Manage SSSP to view any documents already submitted or click on Create SSSP to load SSSP documents for that contractor.

 

 

 

How to view contractor SSSP documents through the Contractors menu

 

To view through the Contractors menu go to the Contractors menu on the left-hand menu and chose the relevant contractor.  Click on Edit on the right-hand side of your chosen contractor.

 

 

Click on the Contractors/Sub-SSSPs menu on the right-hand side.  This will list all sites associated with that contractor.

 

If a contractor has already submitted SSSP documents it will state Manage SSSP, if they have NOT submitted any SSSP documents it will state Create SSSP.  Click on Manage SSSP to view any documents already submitted or click on Create SSSP to load SSSP documents for that contractor.

 

 

How to load SSSP documents for a Contractor

 

To load SSSPs for a contractor click on either Manage SSSP or Create SSSP depending on what status they are in.

 

If no documents have been loaded to-date then the below dialog box will appear empty.  If documents have been added you will be able to review and manage them.

 

Click on Add Document.

 

 

The below dialog box will appear.

 

 

Within this dialog box you can:

 

1. Click on the down arrow for Document Type and choose from the following drop down list:

  • Hazard Register
  • Hazardous Substance Register
  • Task Analysis
  • Training/Competency Register
  • Toolbox Talks
  • Emergency Response Plan
  • Incident Register
  • Induction
  • SSSP
  • Other

 

2. Choose the status the document is in: The default selected status is Submitted

 

The associated contractor will see the status but will not be able to change it unless they make any changes to the expiry date and/or upload files to it. The status will then be changed to Submitted.

 

3. You can rate the document from 1 star being poor to 5 stars being excellent by clicking on the stars.

 

The rating can only be changed by PCBU1s or the Main account/site holder. The rating will also be visible to the associated contractor. The associated contractor will not be able to make any changes to the rating.

 

4. You can set an expiry date if applicable:

 

 

5. You can make comments about the document:

 

The comments can only be changed by PCBU1s or the Main account/site holder. The comments will be visible to the associated contractor. The associated contractor will not be able to make any changes to the comments.

 

6. You can upload files by clicking on Manage Files:

 

InkedVersion 2.4.8 - SSSP No 8_LI

 

A dialog box will open.  Click on Browse Files.  This will open up your browser and allow to select a file from your computer or cloud based drives (if connected).

 

 

Click on done once completed and this will take you back to the previous dialog box.

 

 

Click on Save.  Once you have clicked on Save the file will be uploaded and show under Uploaded Files heading on the right-hand side.

 

 

To remove a file, click on the Manage Files button, then click on the Remove link next to the file you want to remove and then click the Done button.

 

 

How to include Contractor SSSP documents in your SSSP snapshots

 

You can include contractor uploaded documents in your SSSP snapshots by ticking include all sub-sssps of associated contractors when configuring your snapshot.

 

 

 

If you need any further help or have any questions please contact the support team by email support@sitesoft.com or Ph: 0800 848 763